Department Specialist III

Company

General Atomics Aeronautical Systems

Job Summary

General Atomics Aeronautical Systems, Inc. (GA-ASI), an affiliate of General Atomics, is a world leader in proven, reliable remotely piloted aircraft and tactical reconnaissance radars, as well as advanced high-resolution surveillance systems.

We have an exciting opportunity for an Administrative Assistant to join our Agile Mission Systems group in Poway, CA.

DUTIES & RESPONSIBILITIES:

• Under limited supervision, this position performs a variety of activities in support of functional areas such as finance, purchasing, or human resources or for one or more project/business/technical units.
• Maintains, processes, reviews, compiles, and may analyze a variety of electronic and hard copy reports, records, statistics, timelines, tables, correspondence, and presentations, which may be sensitive and confidential in nature and which requires considerable use of tact and discretion in handling.
• May design processes to enhance workflow, and develop and make presentations. Provides data and information on requests from all levels of employees, customers, vendors, and other authorized parties and/or agencies. Interacts with management and representatives of outside organizations.
• May provide direction to less experienced staff. Assignments are of moderate scope and importance where judgment is required in analyzing, interpreting, and making recommendations in resolving non-routine issues. 
• Coordinates the activities of one or more functional areas or one or more project/business/technical units.
• Gathers, collects, records, tracks, verifies data and information from multiple sources.
• Coordinates, tracks, and reports on the progress of unit work assignments and/or projects.
• Maintains, develops, and updates a variety of electronic and/or hard copy reports and records which may be confidential and sensitive in nature for a variety of parties, which may require independent interaction with management, customers, vendors or agencies.
• Responds to routine verbal and written requests for information from internal sources and may respond to verbal and written requests for information from authorized external parties and/or agencies.
• Prepares requested electronic and hard copy reports, and presentations.
• May make internal staff presentations.
• May provide direction to less experienced staff.
• Responsible for observing all laws, regulations, and other applicable obligations wherever and whenever business is conducted on behalf of the Company. Expected to work in a safe manner in accordance with established operating procedures and practices. Additional Functions Other duties as assigned or required.

We recognize and appreciate the value and contributions of individuals with diverse backgrounds and experiences and welcome all qualified individuals to apply.

Travel Percentage Required

0% – 25%

Clearance Required?

No

Job Qualifications

• Typically requires a high school diploma or equivalent and 4 or more years of experience as a management assistant, department administrator, or related job function.
• Familiarity with military aircraft and sensors is desirable.
• Must be expertly proficient in Microsoft Office programs (Word, Excel, Outlook, PowerPoint, and Visio).
• Experience with SAP and Concur travel is desirable.
• Must have demonstrated skill in developing and maintaining Excel spreadsheets including use of formulas and advanced sorting formatting techniques.
• Ability to grasp new concepts quickly.
• Ability to maintain the confidentiality of sensitive information.
• Strong organization skills and the ability to establish priorities.
• Ability to identify issues and solve routine problems.
• Good analytical, interpersonal, verbal and written communication skills to accurately document and report.
• Full knowledge of computer operations and applications.
• The ideal candidate will be a highly motivated, self-starter with an ability to work in a fast-paced dynamic environment.
• Ability to obtain and maintain a DOD security clearance is desirable.

US Citizenship Required?

Yes